Accountant

About Oxford Instruments

Our purpose is to accelerate the breakthroughs that create a brighter future for our world. Our technology and scientific expertise enable our customers to discover and bring to market exciting new advances that drive human progress. We aim to be the scientific instrumentation partner in every significant lab and production facility across the world. Our people and culture are vital to our success. We strive to offer the opportunities that will attract, engage, motivate and develop the very best talent. This involves creating an inclusive environment and culture where difference is valued and people are recognised for what they deliver and bring to the team.

We want to empower our employees so that they innovate, support our growth and improve our productivity. We support them to make the right decisions and reach their full potential as they develop their careers at OI. Our ways of working are lived every day and are as follows:

• We start with the customer
• We succeed by being focused
• We make and keep our promises
• We work together as one team
• We help and trust each other to succeed

Job Title: Accountant – Accounts Payable & General Ledger Focus

Location: In-Office: Concord, Massachusetts 

Position Summary

The Accountant is responsible for managing end-to-end accounts payable operations with a strong emphasis on complex payables activities, including intercompany transactions, GRNI, accruals, prepaid accounts, and reconciliations. This role ensures payables, expenses, and related balance sheet accounts are accurately recorded and maintained in compliance with GAAP and company policies, while supporting timely month-end close and financial reporting

Key Responsibilities

Accounts Payable

• Own full-cycle accounts payable processing, including invoice review, coding, approvals, and payment processing
• Manage complex AP transactions, including multi-entity and intercompany payables
• Ensure proper accounting, monitoring, and reconciliation of GRNI (Goods Received Not Invoiced) balances; partner with procurement and receiving to resolve discrepancies
• Prepare and record AP-related accruals, including expense, freight, and inventory-related accruals
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain accurate vendor master data, including tax documentation and support for 1099 reporting
• Monitor AP aging and partner with Treasury/Cash Management to support payment timing and cash forecasts

Expense Management & Prepaids

• Administer and support employee expense reporting, including system oversight and policy compliance (e.g., Concur or similar expense management tools)
• Review, audit, and post employee expense reports in accordance with company policy
• Serve as a subject matter expert for expense management processes, resolving user issues and improving workflows
• Own and manage prepaid expense accounts, including setup, amortization schedules, monthly entries, and reconciliations
• Oversee the accounting treatment and proper recording of liabilities related to progressive billing, ensuring accurate period recognition in accordance with company accounting policies
• Ensure timely and accurate expense recognition in the general ledger

Intercompany Accounting

• Process, reconcile, and monitor intercompany AP transactions across multiple legal entities
• Ensure timely settlement of intercompany balances and support elimination entries
• Collaborate with internal accounting teams to resolve intercompany discrepancies

General Ledger & Reconciliations

• Prepare and post journal entries related to AP, expenses, accruals, prepaid amortization, intercompany, and corrections
• Perform detailed balance sheet reconciliations, including AP, GRNI, accruals, prepaid expenses, and intercompany accounts
• Investigate and resolve reconciling items to maintain balance sheet integrity
• Support month-end, quarter-end, and year-end close activities

Controls, Reporting & Process Improvement

• Ensure adherence to internal controls, and accounting policies where applicable
• Assist with internal and external audits by preparing reconciliations, schedules, and supporting documentation
• Identify and implement opportunities to improve AP, expense management, and close processes
• Partner cross-functionally with Purchasing, Operations, Payroll, and Treasury to ensure accurate and timely financial reporting

Qualifications

Required Qualifications

• Bachelor’s degree in Accounting or Finance
• 5+ years of accounting experience with significant hands-on responsibility for accounts payable

• Ability to maintain high level of accuracy in all aspects of position

• Analytic and problem-solving skills
• Strong experience with:
• GRNI
• Accrual accounting
• Prepaid expenses
• Intercompany transactions
• Account reconciliations
• Working knowledge of GAAP and AP-related accounting treatments
• Experience with ERP systems (Syteline/CSI a plus)
• Experience using Concur or similar expense management systems
• Strong Excel skills (pivot tables, lookups, reconciliations)

Preferred Qualifications 

• Experience in a multi-entity or manufacturing/distribution environment
• Audit support experience
• Process improvement or AP automation experience

Core Competencies

• Strong ownership mindset and accountability
• Excellent organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Clear and professional communication skills
• Collaborative, team-oriented approach

Compensation:

In accordance with Massachusetts law, the expected salary for this full-time, benefited position is between $75,000-$85,000. The actual compensation will be determined considering factors such as relevant skills and experience and other factors permitted by law.

Reporting Relationship

Reports to: Controller

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