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Accounts Payable Specialist

Date:  Nov 13, 2021
Location: 

Concord, MA, US

Job Function:  Business
Business Unit:  Concord Regional Office

At Oxford Instruments, we enable the world’s leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.

 

About Oxford Instruments: 

We are a leading provider of high technology products and services to the world’s foremost industrial companies and scientific research communities, helping them image, analyse and manipulate materials down to the atomic and molecular level. Using our expertise and capabilities we enhance our customers ability to make new scientific discoveries, accelerate their R&D and increase their productivity. We are proud to be a globally recognised premium brand, with a reputation for innovation and product excellence. We have built on this to develop our Horizon strategy, which is also under-pinned by our purpose. We are focused on attractive market segments where our key enabling technologies drive long-term growth and value for our customers. With the increasing demand for electric vehicles, digital communication infrastructure, the need for improved energy efficient devices, medicines, and diagnostic tools, we are confident our end markets are resilient.

 

The Opportunity: 

We are looking for a proactive and analytical Accounts Payable Specialist to join the shared service office team in Concord, Massachussets. Reporting directly into the controller, this is a fantastic hands-on opportunity for someone in the earlier stages of their accounting career to join a dynamic team supporting a global high tech manufacturing business.  

 

Purpose: 

Responsible for the daily processing of payables and employee expense reports in a timely and accurate manner. Under the oversight of the Assistant Controller, you will also be responsible for ongoing vendor maintenance, processing data feeds into our internal systems, daily banking communications, and supporting reconciliations.

 

 

Key responsibilities:

  • Accurately process payables and employee expense reports in accordance with management's policies and procedures
  • Prepare, review and process payable invoices and employee expense reports
  • Verify all transactions have the proper back up, are properly coded and approved by the appropriate department manager
  • Review and generate data entry reports for accuracy prior to check run releases and manage the weekly check run process
  • Assist vendors, accounting staff and internal company employees with vendor payment inquiries
  • Assist with the maintenance and upgrades of the A/P module and payment software (as needed)
  • Maintain vendor information for new and existing vendors
  • Responsible for preparation of monthly accruals and monthly closing assistance
  • Reconcile outstanding payments (checks and EFTs) for each bank account on a monthly basis
  • Coordinate the research of stale dated checks and ensure the appropriate follow-up action is taken
  • Responsible for ensuring compliance with corporate controls and policies
  • Keep policies and procedures current
  • Support Finance as needed
  • Other duties as required

 

Required Education: 

 

  • Bachelor’s degree in Accounting/Finance and 3-5 years’ experience in a A/P function or combination of education and experience required

 

Required Skills: 

  • Working knowledge of ERP and expense reporting applications; Concur experience a plus
  • MS Office – Excel experience Intermediate or Expert level required (including pivot tables and v-lookups)
  • Excellent organizational skills, detail orientation, and ability to prioritize required
  • Ability to work in a fast-paced environment required
  • Excellent written and oral communication skills required
  • Experience providing a customer focused, high quality service in an accounting environment
  • Demonstrates the ability to manage workload in an organized manner and carry out tasks accurately
  • Understands how business processes can be used to reduce cost and improve performance. Leads the changes (e.g. adoption of common processes) required to exploit process improvement for the benefit of the business. 
  • Identifies and takes advantage of opportunities to achieve (and exceed) business objectives. Initiates actions to develop new and better ways of working, using past experience and any mistakes as positive opportunities for improvement.
  • Has a sound appreciation of the current and future requirements of target customers. Establishes and exploits good, mutually beneficial customer relationships. Places customer satisfaction as the highest priority.
  • Plans in order to meet business objectives. Plans own time to maximum effect.
  • Relates data from different sources to reach logical conclusions, recognizing assumptions and discriminating between strong and weak arguments.
  • Understands the key factors which influence the performance of own area of the business. Evaluates activities and decisions from a commercial perspective, achieving short-term financial efficiency and longer-term business objectives
  • Uses communication skills effectively in both one-to-one and group situations. Listens actively and respects the views of others (even if he/she does not agree with them). Adjusts style of communication according to the needs of the audience.
  • Builds long term relationships of trust and influence with a wide range of internal and external contacts. Operates effectively within ambiguous and sensitive contexts.

 

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Oxford Instruments is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Oxford Instruments is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact Human Resources, ConcordHR.HelpDesk@oxinst.com, 978-405-1119

 

Note to recruitment agencies: Oxford Instruments operates a Preferred Supplier List, and we do not accept unsolicited agency CVs. Please do not forward candidate details in response to this advert, or to any Oxford Instruments employees or other company locations. Oxford Instruments is not responsible for any fees related to unsolicited CVs.


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