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Commercial Assistant Asylum Research

Date:  Jan 26, 2023

Santa Barbara, CA, US

Job Function:  Commercial
Business Unit:  Asylum Research

At Oxford Instruments, we enable the world’s leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.


How we work

We’re committed to being the leading provider of high-tech products and services for the world’s most important industrial and scientific research communities. Our people are vital to our success. We strive to offer the opportunities that will attract, motivate and retain the very best talent in our sector. This involves creating an inclusive environment and culture, where difference is valued and people are recognized for what they deliver and bring to the team.


Empowering People to Make a Difference

We don’t wait for change to happen. We enable it. That’s why we aim to create the best working environment and culture for our people to thrive. We share the same goals and value diversity of thought, perspective and experience. With a focus on the ongoing development, engagement and wellbeing of our people, we know we will continue to exceed customer expectations and drive change for the future.


About the Opportunity 
We are looking for a detail-oriented and energetic Commercial Assistant to join a fabulous team of professionals in our Goleta office. The Commercial Assistant reports to the Commercial Manager and is primarily responsible for timely support of the global sales team but additionally acts as part-time office manager / executive assistant. 
Key Responsibilities 
•    Support the global sales team in building customer-facing quotations and ensure orders move through the system at pace
•    Work with the legal team to ensure that all quotations/bids/tenders are compliant with Oxford Instrument processes
•    Liaise with the operations team to ensure proper lead times and assist customers with delivery times
•    Manage orders in the ERP system, execute required order adjustments, fulfill orders, and perform other tasks as required 
•    Support the Commercial Manager with weekly, monthly, and ad hoc reporting of key metrics
Office Manager / Executive Assistant
•    Maintain office supplies and employee refreshments as well as manage the kitchen facilities 
•    Host visitors with site access, reservations, and scheduling
•    Host on-site events such as sales meetings, customer classes, and employee social events 
•    Assist the President with scheduling, all-hands meetings, expense reports, and ad-hoc administrative tasks
About the Candidate: 
Successful candidates will be proactive, detailed-oriented and organized, tech savvy and experienced with the MS Office 365. Ideal candidates will have 2-5 years’ experience in a similar role but quick learners with no experience are encouraged to apply.
Additional Qualifications: 
•    Excellent communication skills
•    Able to prioritize and multitask where necessary
•    Knowledge of government contracting process (not required)
•    Experience using an ERP system (not required)
•    Filemaker (not required)


Salary: In accordance with California law, the expected annual salary range for this position is between $62,000 - $75,000.  The actual compensation will be determined based on experience and other factors permitted by law.


Oxford Instruments Perks and benefits:

  • Generous benefit packages - We offer our employees competitive health insurance options, including Medical, Dental, and 
    Vision plans. 
  • Our 401k program has options for saving both pre- and post-tax dollars for retirement.
  • Paid Time Off (PTO) Work-life balance is a key part of our company culture here at OI, and we know that our employees do their best work when they can take the time they need to rest and recharge. Employees start with 4 weeks of PTO which is accrued each pay period. 
  • Holidays - We recognize 11 holidays this year
  • In addition to all the standard PTO options, OI proudly offers a generous and progressive paid family leave policy.
  • Professional Development - OI supports you and your professional development with $5,250 available in annual tuition reimbursement after 6 months of service.


Oxford Instruments requires all employees to be fully vaccinated by their first day of work. The Company will consider requests for medical or religious accommodation as required by law.


Oxford Instruments is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Oxford Instruments is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.  To request reasonable accommodation, please contact Human Resources, 978-405-1119.


Note to recruitment agencies: Oxford Instruments operates a Preferred Supplier List, and we do not accept unsolicited agency CVs. Please do not forward candidate details in response to this advert, or to any Oxford Instruments employees or other company locations. Oxford Instruments is not responsible for any fees related to unsolicited CVs.




Nearest Major Market: Santa Barbara
Nearest Secondary Market: Santa Maria