Export Compliance Administrator – p/time

About Oxford Instruments I&A

Oxford Instruments Imaging and Analysis (I&A) is part of the wider Oxford Instruments Group — a global leader in advanced technology solutions. With a 60-year history and fourteen Queen’s Awards for Enterprise, we deliver world-class innovations that help our customers tackle the greatest challenges of the 21st century. Our I&A division provides cutting-edge analytical instrumentation and solutions across a variety of industries, enabling high-performance research, quality control, and manufacturing excellence.

The Opportunity

We are seeking an Export Compliance Administrator to join our I&A team in High Wycombe. This is an exciting opportunity to play a key role in ensuring that our export processes meet the highest standards of compliance, accuracy, and efficiency.

You’ll be responsible for the administration of export control processes for orders shipped from our High Wycombe and Belfast sites, as well as providing support to other functions as needed. This role will see you working closely with Sales Operations, Product Managers, and our Legal and Compliance teams — helping to keep our operations smooth, compliant, and responsive to customer needs.

Key Responsibilities

• Administer the Internal Due Diligence (IDD) process for export orders from High Wycombe and Belfast.
• Liaise with Sales Operations and Product Managers to gather required information for export licence applications.
• Work with regional offices to ensure timely receipt and processing of export documentation.
• Communicate with the Import Compliance Controller and Legal Adviser on export-related matters.
• Process Export Licence applications via the UK Government’s ECJU system when required.
• Maintain accurate records of export checks and compliance documentation.
• Prepare regular management reports aligned with defined KPIs.
• Carry out additional administrative and compliance support tasks as required.

About You

You’ll have a methodical, detail-oriented approach and enjoy working collaboratively across teams. You take pride in maintaining accurate records and ensuring compliance processes are followed efficiently.

Essential requirements:

• GCSEs (or equivalent).
• Strong proficiency in Microsoft Office (Outlook, Word, Excel).
• Excellent communication skills and attention to detail.
• Knowledge of export control processes (desirable but not essential).

Working at Oxford Instruments I&A – What’s in it for you?

Wellbeing

• 25 days annual leave plus bank holidays, with the option to purchase up to 12 additional weeks.
• Employee Assistance Programme – including 24/7 telephone support, counselling, and financial advice.
• Private health insurance, dental insurance, and life assurance.

Money & Lifestyle

• MyDiscounts: Save with leading retailers.
• Car Salary Exchange Scheme: Access fully serviced electric or hybrid vehicles.
• TechScheme and CycleScheme: Purchase tech or bikes and spread the cost over 12 months.
• Pension: Join our Group Pension Plan (AVIVA).
• Share Incentive Plan: Invest in your future and share in our success.

Development

• Support to achieve professional or academic qualifications.
• Defined career paths and regular development reviews.

Indicative Performance Measures

• Positive customer feedback and engagement.
• Efficient and effective export processes that meet compliance standards.
• Clear communication and prompt resolution of export compliance queries.

Next Steps

If you’d like to learn more before applying or have any questions, please contact abby.gelder@oxinst.com.
Applications will be reviewed as quickly as possible. Shortlisted candidates will be invited to an initial Teams discussion, followed by on-site interviews.

Equal Opportunities and Reasonable Adjustments

Oxford Instruments is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. We are committed to providing equal access and reasonable accommodations for individuals with disabilities in the employment process. Please let us know if you require any adjustments during the interview process.