Accounts and Admin Assistant

Key Responsibilities:

1. Daily data entry to Accounts Payable Listing (Excel)
2. Update Payment Status, Date, Type, and GST tax amounts accordingly to the list
3. Match Invoices, Purchase Orders, Delivery Orders and authorized approvals.
4. Ensure softcopies of invoices and supporting documents are saved accurately and promptly (in PDF) ready for payments.
5. Data entry to GST file (Excel) - enter each invoice according to the tax treatment, amounts
6. Check Employees Expense Claims. Ensure each receipt match to the date/description list and amounts accurately. Ensure currency is converted correctly according to the rates.
7. Other ad-hoc accounting duties as assigned.

Person Specification – Essential requirements unless stated

Education / Qualifications

• Min. GCE "O" Level with Certificate

Professional Skills/ Abilities

• Proficiency in MS Office, including Outlook, Words and Excel
• Organized and meticulous with good attention to details
• Good time management
• 2 or 3 days work-week. Selected days can be arranged.

Personal Qualities:

• Able to work independently.
• Prepare proactively and act efficiently
• Willing to take responsibility and own accountability