Business Support Manager

Materials Analysis is an Oxford Instruments Business Unit that manages our Electron Microscopy and Mechanical Microscopy products, Atomic Force Microscopes, Raman Microscopes and Benchtop NMR Products. We are part of the wider Oxford Instruments Group that also includes Andor Technology, NanoScience, Plasma Technology and X-Ray Technology. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century. 

We are hiring a Business Support Manager in Buchs, Switzerland. The Business Support Manager is responsible for the day-to-day organization as well as the operational and administrative support of the Oxford Instruments office in Zurich. This position contributes significantly to the efficiency of internal processes and works closely with various areas of the company

Tasks:

• Overall responsibility for the organization and management of daily office operations
• Greeting visitors and receiving and forwarding incoming phone calls
• Management and ordering of office supplies
• Organization and coordination of meetings, business trips and internal events
• Maintenance and further development of office processes and guidelines
• Support of the management in organizational and administrative tasks
• Logistics Coordinate the shipment of our products to customers worldwide in cooperation with our logistics partners; being the point of contact for shipping service providers and external logistics partner and creation and management of relevant shipping documents (e.g. air waybills, pro forma invoices, pick lists)
• Monitoring and optimization of logistical processes to ensure on-time deliveries
• Administration & support of other business areas
• Support of the sales team by creating and processing offers and orders
• Administrative support of other specialist departments in the handling of internal processes Collaboration in the HR department, e.g. onboarding of new employees
• Promotion of internal communication and interface function between departments
• Independently solve administrative challenges to ensure smooth operations

 Qualifications:

• Completed commercial training
• Very good knowledge of German and English, both written and spoken
• Structured, independent and solution-oriented way of working
• Experience in a comparable role (e.g. office manager, logistics administration)
• Confident handling of MS Office (Word, Excel, Outlook, PowerPoint) and good IT skills Organizational talent with strong communication skills and team spirit
• Ability to prioritise and multitask efficiently

Hiring Process:

Please submit a copy of your CV by applying to the role, please submit your CV in English. Interviews will be conducted in German. We will invite successful candidates to an on-site interview where you will meet with the general manager and other team members.